Overview:
Compensating employees for time spent traveling on business has become a growing concern for payroll departments. With recent updates to federal and state wage and hour laws—combined with economic pressures—employers face heightened risk of noncompliance lawsuits, especially when travel time triggers overtime obligations.
But it’s not just the Department of Labor (DOL) watching. The IRS also enforces strict rules on how travel reimbursements are handled. Should your company use the per diem method or the accountable plan approach? Do you even need a formal method for reimbursing travel expenses?
This comprehensive webinar breaks down the legal, financial, and practical aspects of travel pay, helping you stay compliant and avoid costly mistakes.
📚 Topics Covered:
- Travel Pay Requirements: What must be compensated—and why
- Best Practices: How to pay travel time correctly and consistently
- Eligibility: Which employees qualify for travel pay, and under what conditions
- Compliance Strategies: Avoiding wage and hour claims through proper documentation and procedures
- Multi-State Conflicts: Navigating discrepancies between federal and state laws
- Overtime Calculations: How travel pay impacts exempt vs. non-exempt employees
- Special Circumstances: When travel pay is required beyond standard policies
- Understanding Per Diems: What they are and when to use them
- Taxability of Travel Payments: IRS rules on when reimbursements become taxable income
- Accountable vs. Nonaccountable Plans: Structuring reimbursements to meet IRS standards
🎯 Why You Should Attend:
This session provides essential guidance on how to properly compensate employees for travel time while staying compliant with both wage and hour laws and IRS regulations. You’ll learn how to structure travel pay policies, avoid common pitfalls, and ensure your organization is protected from legal and financial exposure.
👥 Who Should Attend:
- Payroll Executives, Managers, and Practitioners
- Human Resources Professionals
- Accounting and Finance Personnel
- Business Owners and Department Heads
- Legal Professionals and Lawmakers
- Anyone responsible for payroll compliance and employee reimbursements
Speaker
Vicki M. Lambert
Vicki M. Lambert, CPP, is President and Academic Director of The Payroll Advisor™, a firm specializing in payroll education and training. The company’s website www.thepayrolladvisor.com offers a payroll news service which keeps payroll professionals up-to-date on the latest rules and regulations.
With 40 years of hands-on experience in all facets of payroll functions as well as over three decades as a trainer and author, Ms. Lambert has become the most sought-after and respected voice in the practice and management of payroll issues. She has conducted open market training seminars on payroll issues across the United States that have been attended by executives and professionals from some of the most prestigious firms in business today.
A pioneer in electronic and online education, Ms. Lambert produces and presents payroll related audio seminars, webinars and webcasts for clients, APA chapters and business groups throughout the country. Ms. Lambert now presents a weekly podcast, Payroll 24/7, on all things payrolls.
Certifications
Edupf is recognized by SHRM to offer Professional Development Credits (PDCs) for the SHRM-CPSM or SHRM-SCPSM. This program is valid for 1.5 PDCs for the SHRM-CPSM or SHRM-SCPSM. For more information about certification or recertification, please portal.shrm.org.
This Program has been approved for 1.5 HR (General) recertification credit hours toward aPHR™, aPHRi™, PHR®, PHRca®, SPHR®, GPHR®, PHRi™, and SPHRi™ recertification through HR Certification Institute®? (HRCI®).
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